Every department relies upon student workers to lend support to
the numerous tasks that help make our campus run. The Financial Aid
Office serves as the central resource or "personnel office" for
student employment. All hires of Work-Study students must go
through the Financial Aid Office.
A special note about work-study
As a result of a reduction in student jobs during spring 2012
and an increase in the number of students eligible for work-study,
there are fewer positions available. Check your award letter (that
can be accessed at my.msmc.edu by
logging into the web portal and selecting the finance tab) to see
if you are eligible for Federal Work Study.
Hiring a Student: the Process
The upcoming academic year's placement process begins in June
with each department's review of its job descriptions. Departments
can get in contact with firstname.lastname@example.org to
have job descriptions updated. In addition, at the perogative
of the supervisor, positions can be designated as interview or
instant meet/greet hire. Supervisors are strongly encouraged to
keep their job descriptions up-to-date and reflective of the work
that is performed by students.
The Office of Financial Aid Office holds an upper-class
pre-registration during the two weeks before fall semester begins
for those students returning to the College in the next academic
year who are eligible for work-study. This process gives the
returning students priority. The deadline is September 4, 2012.
Departments will be able to access a list of students who
requested job department return during pre-registration through
their https://msmc.wufoo.com/reports/returning-workstudies. Then,
they will have the opportunity to contact students and make
necessary changes, deleting and adding names to finalize the list.
Any job vacancies that exist after this point will be filled with
incoming freshmen students who (freshmen or transfer students who
have been awarded work-study) or post again in the spring.
Note: All placements made by the Financial Aid Office are
actually "referrals" for the department to approve or disapprove.
It is up to the department to determine whether or not the student
has the necessary skills, appropriate schedule, etc. to do the
Creating New Jobs
A department's allocation of student employment positions is set
as part of the student employment budget process. Departments may
choose to hire additional student employees for special projects or
assignments using their own departmental funds or grant funds.
Please contact the Office of Human Resources to ask the policy on
hiring student employees using the departmental budget process.
Supervising student employees
Proper supervision of student employees is primarily the
responsibility of the supervisor in the department. Supervisory
responsibilities include managing student time cards, preparing,
writing and/or updating job descriptions on an annual basis,
communicating job expectations to student employees, evaluating job
performance, and taking disciplinary action, when warranted.