Registrar

Frequently Asked Questions

Please review these questions that are frequently asked questions of the Registrar's office. You may find the help you need here. 

What is FERPA?

How do I order transcripts?

How do I check my midterm or final grades?

What is the Advising Worksheet and how do I read it?

How do I register online?

How do I drop a course that I am registered for online?

I have a form and/or need a letter verifying that I'm a full time student. Where/Whom do I contact?

As a veteran, how can I use my educational benefits at Mount Saint Mary College? 

What is the Intent to Graduate Form and when is it due?

Who is my advisor? 

I want to take classes over the summer/winter break at a different college. How do I do that?

How do I change my major, minor, certification, or concentration?

How can I file for an incomplete?

How do I withdraw from school?

What is an overload?

What college do you have articulation agreements with?

What colleges do you accept transfer credits from?


What is FERPA?

FERPA stands for the Family Educational Rights and Privacy Act. FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. It was passed in order to protect students’ privacy and to prevent the college from releasing information (to anyone other than the student) without written permission. A FERPA Release form must be signed by the student in order to release any non-directory information. If you have any additional questions, feel free to contact the Registrar’s Office at 845-569-3279.

How do I order Transcripts?

Transcript requests need to be submitted in writing. The form is available at my.msmc.edu/web/registrar/forms. For more information, please visit the transcript request page or contact the Registrar’s office at transcripts@msmc.edu.

How do I check my midterm or final grades?

Log into the my.msmc.edu  homepage, follow the link to the Webmodule in the black bar at the top of the page and click on the Academics tab. Under the section titled Grade Report select the appropriate term from the drop down menu (e.g. if you are looking for spring grades for 2010, select spring 2010). Click on View Midterm Grade Report in order to view midterm grades. Click on View Final Grade Report in order to view final grades.

What is the Advising Worksheet and how do I read it?

The Advising Worksheet is a tool used to help students keep track of their graduation requirements. In order to find the Advising Worksheet, you need to log into the my.msmc.edu homepage and follow the link to the Web Module. Click on the Academics tab. Click on the VIEW ALL DETAILS link in the DEGREE AUDIT PORTLET. When this page opens, click on ADVISING WORKSHEET.

The Advising Worksheet shows the classes that have been taken and under which category the classes fall. Core Requirements for UNDERGRADUATE students are displayed first, followed by the student’s major(s), minor(s), education certification, and free electives. All classes and categories with a bullet (•) in front of them mean that the category/class has not been taken and is needed for graduation. All classes with an “IP” preceding them mean that the class is in progress for either the current semester or for the upcoming one. If you have any additional questions, please call 845-569-3237.

How do I register online?

Log into the my.msmc.edu homepage. Follow the link to the Webmodule in the black bar at the top of the page and click on the Academics tab. Under the Course Schedules heading, be sure to click Course Search. Double check to make sure that the correct term (spring, fall and year) is being displayed from the dropdown menu. In the department dropdown, select the department of the class you are looking for. Example: If you are looking for BIO 1030, select Biology from the dropdown menu. (Note: Do not fill in the rest of the dropdown fields! All classes being offered in the term under that department will be displayed. Simply scroll through the offered courses to find the one you are looking for.)

Once the desired class is located, click the box located to the left of the course number. Then click Add Courses at the bottom of the page. YOU DO NOT NEED TO CLICK ANY SAVE BUTTON. CHANGES ARE AUTOMATICALLY SAVED!

For Lab Classes
Add the lecture and you will then be prompted with a warning to add the co-requisite lab section. Click on Add Co-requisite Course(s). Click on the box to the left of the co-requisite class and click the add button once more. YOU DO NOT NEED TO CLICK ANY SAVE BUTTON. CHANGES ARE AUTOMATICALLY SAVED!

How do I drop a course I registered for online?

If you want to drop a class from your schedule, select the box to the left of the course on your schedule and click Drop Selected Courses. YOU DO NOT NEED TO CLICK ANY SAVE BUTTON. CHANGES ARE AUTOMATICALLY SAVED!

I have a form and/or need a letter verifying that I’m a full time student. Where/who do I need to contact?

The Registrar’s Office can verify your student status. A letter can be obtained by either filling out the form in the Registrar’s Office or by calling 845-569-3316. Letters and forms are typically produced in the morning and can be picked up 24 hours after they are requested.

As a veteran, how can I use my educational benefits at Mount Saint Mary College?

For more information, please directly contact Beth, the VA Representative in the Registrar’s Office, at 845-569-3316. Also please refer to the Department of Veterans Affairs  Education Homepage. This site provides links to information regarding how to apply for the GI Bill and FAQs.

What is the Intent to Graduate form and when is it due?

Intent to Graduate forms are REQUIRED BY ALL STUDENTS who plan on graduating. It is the students’ responsibility to notify the Registrar’s Office of their intent to graduate. The Registrar’s Office will then verify whether you have met all requirements for graduation. The form can be found in the office or at Registrar Forms. Please check the College Calendar for due dates.

Who is my advisor?

You can find out the name of your advisor by logging on to the Campus Wed module and clicking on the Academics tab. Under Academic Information, the name of your academic advisor will be listed as well as your major. If you do not see any individual indicated, please contact the administrative assistant of the division in which you are majoring.

I want to take a summer class at a different college. How do I do that?

In order to take a summer class, you need to fill out the appropriate form. The Permission Slip can be found either in the Registrar’s Office or online at Registrar Forms. Once you have the form, it needs to be signed by your academic advisor and by the division chairperson which houses the type of class you are trying to take. Once both signatures are on the form, it needs to be submitted to the Registrar’s Office BEFORE taking the class. Upon completion of the course with a grade of ‘C’ or better, you will need to have an official transcript sent to the Registrar’s Office. Once the transcript is received, the student’s record is updated accordingly.

How do I change my major, minor, concentration, or certification?

In order to change your major, minor, concentration, or Certification, you will need to fill out the appropriate paperwork. The Change major, minor, concentration, and certification form can be found in the Registrar Office or online at Registrar Forms.

You will need the signature of the division chairperson of BOTH the major you are leaving and the major you are adding. A signature is also required for the changing/adding of an education certification. Signatures for MINORS are not required (unless you are adding an education minor).

Once the form contains the appropriate signatures, please return it to the Registrar’s Office and your records will reflect the requested changes.

How can I file for an incomplete?

An Incomplete is an agreement between an instructor and student to extend the period of time a student has to complete unfinished work due to exceptional circumstances.

In order to file an incomplete, the Incomplete Form needs to be submitted. The form can be found in the Registrar’s Office or at my.msmc.edu/web/registrar/forms. The form must be signed by both the student and the instructor of the class. Once the form has been approved by both, it must then be submitted to the Registrar’s Office.

How do I withdraw from school?

The withdrawal form can be found in the Registrar’s Office or online at my.msmc.edu /web/registrar/forms. The form needs to be signed off by the Finance Office, Financial Aid Office, your Academic Advisor, Residence Life (for resident students only), and lastly, by the Registrar’s Office.

Please Note:  Even if you plan on transferring to another college, you stil lmust withdraw from Mount Saint Mary College. 

What is an overload?

Sn overload is when a student attempts to register for more than 15 credits (or 16 with a lab science). You will NOT be able to register for more than 15 (or 16) credits online. In order to register for more credits, there are certain GPA requirements that you must meet. For a complete list of these GPA requirements, please contact the Registrar’s Office at 845-569-3279.

With which community colleges do we have Articulation Agreements?

Mount Saint Mary currently has articulation agreements with Dutchess County Community College, Orange County Community College, Rockland County Community College, Sullivan County Community College,  Ulster County Community College, and Westchester Community College. If you have any direct questions, you can contact 845-569-3239.

From what colleges do you accept credits?

Mount Saint Mary College will accept transfer credits from institutions that have Regional and Governmental Accreditation. A maximum of 66 credits may be transferred from a 2-year institution. A maximum of 90 credits may be transferred from a 4-year institution. If you have any specific questions, please contact 845-569-3239.