I find out what jobs are available?
You may view and apply for available jobs on the electronic job
form. If you have federal work-study, you will be sent an email
invitation to your my.msmc.edu email which will allow you to view
the job openings. Be sure to check all of your email folders in
case it is incorrectly flagged as "junk."
How can I find out what each job entails?
On the work-study online job form, there will be a link to all
of the job descriptions that are available. You will also receive
this information via email. Please read the email or follow the
link as it will give you a briefing of what responsibilities each
job entails. If you have any questions regarding these duties,
please email the Work-Study Coordinator, Amanda Doolittle,
What forms of identification do I need for an I-9?
- A current U.S. Passport (original, not a
- An official birth certificate and a photo identification card.
The birth certificate must be an original or a certified copy
bearing a raised seal. The identification card may be a Mount Saint
Mary College ID card or state-issued photo ID card or driver’s
license, bearing a recent photograph, or
- A Social Security card and a photo identification card. The
Social Security card must be the actual card. The identification
card may be a Mount Saint Mary College ID card or state issued
photo ID card or driver’s license, bearing a recent
Permanent Resident Aliens:
- An Alien Registration Receipt Card, INS Form I-151, or Resident
Alien Card, INS I-551. Either card must bear a photograph and be
- Foreign passport with validated (stamped) Form I-94 and valid
visa and I-20 issued by Mount Saint Mary College or an employment
authorization card for students not on an F-1 or J-1 visa.
Can I change my job during the year at times other than
spring, summer, and September sign-ups?
Generally students are not permitted to change jobs unless
approval is obtained from both the new work-study supervisor
and the Work-Study Coordinator in the Financial
What happens after I sign up for a job?
Once you choose three departments on the work-study online job
form, you will then be notified by the positions’ supervisors.
Please take the time to respond to all supervisors who email you.
The supervisor will inform you of a meeting time and place in order
to discuss your desired position with that division. When you have
decided which job you would like to accept, please make final
arrangements with the supervisor, who will then email a list of all
students who are working for that department to the Work-Study
Coordinator. As a professional courtesy, please inform the
remaining supervisors who have been in contact with you that you
have secured a job elsewhere.
How many hours can I work per week?
You can work up to (but not exceed) 10 hours per week, depending
on your work-study allotment. The weekly student work period runs
from Sunday to Saturday and you will receive a paycheck every two
weeks for the hours you have worked. Please check the pay calendar
How do I record my time?
Every student who works must punch in/punch out using ADP
Portal. You can access this site at www.portal.adp.com. Once you
have activated your login, this website will be used to record your
working hours. Timecards are watched and reviewed very carefully.
Any fraudulent clockings may result in an immediate removal from
the Work-Study Program. Please remember - if you forget to clock in
and out, you will not be paid for those hours unless you notify
your direct supervisor. You must clock in and out
every time you work.
Can I make up hours that I missed from previous work
With prior approval from your supervisor, you can work
additional hours to makeup for lost hours from a previous week.
When do I get paid?
Students are paid every two weeks according to the payroll
schedule found on the MSMC website.
Are taxes taken out of my check?
During the school year, your pay is usually too small for taxes
to be taken out because you only work part-time. However, if your
pay is large enough, federal and state taxes will be deducted based
upon your W-4 form. If too much federal or state income tax is
withheld, you will get a refund when you file your tax return for
How do I apply for Direct Deposit?
All work-study students are required to complete a Direct
Deposit form when first joining the program. While the W-4 needs to
be completed every year, the Direct Deposit form only needs to be
completed once, unless your banking information changes. If you
need to mke a change to this information, please contact the
Work-Study Coordinator in the Financial Aid Office via email at Amanda.Doolittle@msmc.edu.
Prior pay stubs can also be viewed if you log in to www.portal.adp.com.
Can I have more than one job?
In most cases, no. A second job must be approved by the
Financial Aid Office. If you are not working the maximum allowable
number of hours per week, and if there is a part-time job
available, then you might be able to have a second job. Both
departments must also acknowledge your part-time status. We don’t
recommend students having two jobs.