Please review these questions that are frequently asked
questions of the Registrar's office. You may find the help you need
What is FERPA?
How do I order
How do I check my midterm or
What is the Advising
Worksheet and how do I read it?
How do I register
How do I drop a course that
I am registered for online?
I have a form and/or need
a letter verifying that I'm a full time student. Where/Whom do
As a veteran, how can I use
my educational benefits at Mount Saint Mary
What is the Intent to
Graduate Form and when is it due?
Who is my
I want to take classes over the
summer/winter break at a different college. How do I do
How do I change my major, minor,
certification, or concentration?
How can I file for an
How do I withdraw from
What is an
What college do you have
articulation agreements with?
What colleges do you
accept transfer credits from?
What is FERPA?
FERPA stands for the Family Educational Rights and Privacy Act.
FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that
protects the privacy of student education records. The law applies
to all schools that receive funds under an applicable program of
the U.S. Department of Education. It was passed in order to protect
students’ privacy and to prevent the college from releasing
information (to anyone other than the student) without written
permission. A FERPA Release form must be signed by the student in
order to release any non-directory information. If you have any
additional questions, feel free to contact the Registrar’s Office
How do I order Transcripts?
Transcript requests need to be submitted in writing. The form is
available at my.msmc.edu/web/registrar/forms. For more information,
please visit the transcript request page or contact the Registrar’s
office at firstname.lastname@example.org.
do I check my midterm or final grades?
Log into the my.msmc.edu
homepage, follow the link to the Webmodule in the black bar at the
top of the page and click on the Academics tab. Under the section
titled Grade Report select the appropriate term from the drop down
menu (e.g. if you are looking for spring grades for 2010, select
spring 2010). Click on View Midterm Grade Report
in order to view midterm grades. Click on View Final Grade
Report in order to view final grades.
What is the Advising Worksheet and how do I read it?
The Advising Worksheet is a tool used to help students keep
track of their graduation requirements. In order to find the
Advising Worksheet, you need to log into the my.msmc.edu homepage and follow the
link to the Web Module. Click on the Academics tab. Click on the
VIEW ALL DETAILS link in the DEGREE AUDIT PORTLET. When this page
opens, click on ADVISING WORKSHEET.
The Advising Worksheet shows the classes that have been taken
and under which category the classes fall. Core Requirements for
UNDERGRADUATE students are displayed first, followed by the
student’s major(s), minor(s), education certification, and free
electives. All classes and categories with a bullet (•) in front of
them mean that the category/class has not been taken and is needed
for graduation. All classes with an “IP” preceding them mean that
the class is in progress for either the current semester or for the
upcoming one. If you have any additional questions, please call
How do I register online?
Log into the my.msmc.edu
homepage. Follow the link to the Webmodule in the black bar at the
top of the page and click on the Academics tab. Under the Course
Schedules heading, be sure to click Course Search. Double check to
make sure that the correct term (spring, fall and year) is being
displayed from the dropdown menu. In the department dropdown,
select the department of the class you are looking for. Example: If
you are looking for BIO 1030, select Biology from the dropdown
menu. (Note: Do not fill in the rest of the dropdown fields! All
classes being offered in the term under that department will be
displayed. Simply scroll through the offered courses to find the
one you are looking for.)
Once the desired class is located, click the box located to the
left of the course number. Then click Add Courses at the bottom of
the page. YOU DO NOT NEED TO CLICK ANY SAVE BUTTON. CHANGES
ARE AUTOMATICALLY SAVED!
For Lab Classes
Add the lecture and you will then be prompted with a warning to
add the co-requisite lab section. Click on Add Co-requisite
Course(s). Click on the box to the left of the
co-requisite class and click the add button once more. YOU DO
NOT NEED TO CLICK ANY SAVE BUTTON. CHANGES ARE AUTOMATICALLY
How do I drop a course I registered for online?
If you want to drop a class from your schedule, select the box
to the left of the course on your schedule and click Drop
Selected Courses. YOU DO NOT NEED TO CLICK ANY SAVE
BUTTON. CHANGES ARE AUTOMATICALLY SAVED!
I have a form and/or need a letter verifying that I’m a full
time student. Where/who do I need to contact?
The Registrar’s Office can verify your student status. A letter
can be obtained by either filling out the form in the Registrar’s
Office or by calling 845-569-3316. Letters and forms are typically
produced in the morning and can be picked up 24 hours after they
As a veteran, how can I use my educational benefits at Mount
Saint Mary College?
For more information, please directly contact Beth, the VA
Representative in the Registrar’s Office, at
845-569-3316. Also please refer to the Department of Veterans
Affairs Education Homepage. This site provides links to
information regarding how to apply for the GI Bill and FAQs.
What is the Intent to Graduate form and when is it due?
Intent to Graduate forms are REQUIRED BY ALL STUDENTS who plan
on graduating. It is the students’ responsibility to notify the
Registrar’s Office of their intent to graduate. The Registrar’s
Office will then verify whether you have met all requirements for
graduation. The form can be found in the office or at Registrar
Forms. Please check the College Calendar for due
Who is my advisor?
You can find out the name of your advisor by logging on to the
Campus Wed module and clicking on the Academics tab. Under Academic
Information, the name of your academic advisor will be listed as
well as your major. If you do not see any individual indicated,
please contact the administrative assistant of the division in
which you are majoring.
I want to take a summer class at a different college. How do I
In order to take a summer class, you need to fill out the
appropriate form. The Permission Slip can be found either in the
Registrar’s Office or online at Registrar
Forms. Once you have the form, it needs to be signed by
your academic advisor and by the division chairperson which houses
the type of class you are trying to take. Once both signatures are
on the form, it needs to be submitted to the Registrar’s Office
BEFORE taking the class. Upon completion of the course with a
grade of ‘C’ or better, you will need to have an official
transcript sent to the Registrar’s Office. Once the transcript is
received, the student’s record is updated accordingly.
How do I change my major, minor, concentration, or
In order to change your major, minor, concentration, or
Certification, you will need to fill out the appropriate paperwork.
The Change major, minor, concentration, and certification form can
be found in the Registrar Office or online at Registrar
You will need the signature of the division chairperson of BOTH
the major you are leaving and the major you are adding. A signature
is also required for the changing/adding of an education
certification. Signatures for MINORS are not required (unless you
are adding an education minor).
Once the form contains the appropriate signatures, please return
it to the Registrar’s Office and your records will reflect the
How can I file for an incomplete?
An Incomplete is an agreement between an instructor and student
to extend the period of time a student has to complete unfinished
work due to exceptional circumstances.
In order to file an incomplete, the Incomplete Form needs to be
submitted. The form can be found in the Registrar’s Office or at
my.msmc.edu/web/registrar/forms. The form must be signed by both
the student and the instructor of the class. Once the form has
been approved by both, it must then be submitted to the Registrar’s
How do I withdraw from school?
The withdrawal form can be found in the Registrar’s Office or
online at my.msmc.edu /web/registrar/forms. The form needs to be
signed off by the Finance Office, Financial Aid Office, your
Academic Advisor, Residence Life (for resident students only), and
lastly, by the Registrar’s Office.
Please Note: Even if you plan on
transferring to another college, you stil lmust withdraw from Mount
Saint Mary College.
What is an overload?
Sn overload is when a student attempts to register for more than
15 credits (or 16 with a lab science). You will NOT be able to
register for more than 15 (or 16) credits online. In order to
register for more credits, there are certain GPA requirements that
you must meet. For a complete list of these GPA requirements,
please contact the Registrar’s Office at 845-569-3279.
With which community colleges do we have Articulation
Mount Saint Mary currently has articulation agreements with
Dutchess County Community College, Orange County Community College,
Rockland County Community College, Sullivan County Community
College, Ulster County Community College, and Westchester
Community College. If you have any direct questions, you can
From what colleges do you accept credits?
Mount Saint Mary College will accept transfer credits from
institutions that have Regional and Governmental Accreditation. A
maximum of 66 credits may be transferred from a 2-year institution.
A maximum of 90 credits may be transferred from a 4-year
institution. If you have any specific questions, please contact