Services for Students with Disabilities

Medical Leave / Course Withdrawal

Voluntary Medical or Mental Health Course Withdrawal and Leave Policy

Course Withdrawals for Medical or Mental Health Reasons

When a student has significant medical or mental health concerns, or has had extenuating circumstances (e.g., a tragedy in the family), he or she may request a course withdrawal(s) by submitting: 1) a completed Voluntary Medical Leave/Course Withdrawal Request form  and 2) appropriate documentation from a qualified health professional to the coordinator of services for persons with disabilities (CSPD). The request must be received prior to the end of the current semester.

The CSPD will consider the student’s request, and make a determination as to whether the request for the leave is appropriate. If the request is deemed appropriate, the CSPD will recommend a course withdrawal for medical reasons to the Office of the Registrar. Students may first be encouraged to consult with their instructors or advisors to determine if there are alternative methods to alleviate their academic workload before obtaining a course withdrawal.

If a student is not granted a withdrawal(s) he/she may submit a written appeal, within two weeks of receiving the decision, to the dean of students. The dean of students will review the appeal in consultation with the vice president of Academic Affairs, and their decision regarding the request will be final. If a request is denied, the College catalog policies will apply, based upon the original date the Voluntary Medical Leave/Course Withdrawal Request form was originally submitted.

If the student’s recommended course withdrawal is approved due to medical or mental health reasons, he/she may withdraw from a course, even after the official drop period has ended, and without academic penalty. The student will be given a waiver for tuition charges for the course he/she withdrew from, which may be used to offset the cost of tuition when he/she next registers for courses at the College. Should the student not register for future courses, no refund of tuition charges will be given.

Leaves from the College for Medical or Mental Health Reasons

When a student has significant medical or mental health concerns or has had extenuating circumstances (e.g., a tragedy in the family), he or she may request a Medical Leave from the College, by submitting: 1) a completed Voluntary Medical Leave/Course Withdrawal Request form,  and 2) the appropriate documentation from a qualified health professional to the coordinator of services for persons with disabilities (CSPD).

The request must be received prior to the end of the current semester. The CSPD will consider the student’s request, and make a determination as to whether the request is appropriate. If the request is deemed appropriate, the CSPD will recommend to the Office of the Registrar that the medical leave be granted to the student. Students may first be encouraged to consult with their instructors or advisors to determine if there are alternative methods to alleviate their academic workload before obtaining a Medical Leave.

If a student is not granted a Medical Leave, he/she may submit a written appeal, within two weeks of receiving the decision, to the dean of students. The dean of students will review the appeal in consultation with the vice president of Academic Affairs and their decision regarding the request will be final. If a request is denied the College catalog policies will apply, based upon the original date the Voluntary Medical Leave/Course Withdrawal Request form was originally submitted.

A student recommended for and granted a Medical Leave will be withdrawn from all current courses he or she is registered for, even after the official withdrawal period has ended and without academic penalty. Additionally, a student on Medical Leave will receive a one-year Maintenance of Matriculation that allows the student to return without having to re-apply or pay another application fee. The student will be responsible for meeting 100% of his/her fees and room charges, as outlined in the College catalog. The student’s board will be prorated.

If the student intends to return to the College to complete his/her degree, the student will be given a waiver for tuition charges to offset the cost of tuition upon his/her return. Should the student not return to the college to complete his/her degree, no refund of tuition charges will be given. If away for more than one year, the student would be subject to the catalog requirements in place at the time of return.

When a student wants to return to the College, it is recommended that he/she schedule a meeting with the CSPD to review any relevant matters about this transition. If a student returning from a medical leave requires a reasonable accommodation in order to meet the essential eligibility requirements for MSMC students, MSMC will attempt to accommodate him/her as outlined in the MSMC Student Handbook

If there are reasonable concerns about the student being a danger to others, the CSPD may require him/her to submit additional documentation from a qualified health professional that states that it is safe for the student to return. If the student is not approved to return to the College, he/she may submit a written appeal, within two weeks of receiving the decision, to the dean of students, whose decision is final.

Voluntary Medical Leave/Course Withdrawal Request form

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